Category Archives: student assignment

May round assignment letters are in the mail

Late this afternoon the Board received an email from Darlene Lim of the Educational Placement Center confirming that Round II letters were mailed today. Quoting from the email:

EPC has completed the Round 2 May Placement process and here are some preliminary results. We will see much movement at the K and 9th grade levels.
  • We processed 3851 total applications or amended requests, Transitional K – grade 12
  • 1310 (34%) of the students received one of their choices
 
Grade Applicants # (%) received choice
TK 134 59 (44%)
K 1299 519 (40%)
6th 503 108 (21%)
9th 748 294 (39%)
 
Notification letters will be mailed out today.  Families will have until May 24th to register at the school sites.
They may also submit a waiting pool request and medical and family hardship appeals by the 24th.

Annual student assignment report is out!

The district has released its analysis of the student assignment process for enrollment in 2012-13  (to be abundantly clear: we are currently enrolling for 2013-14, so this report contains data and analysis for those who applied for school entry in August 2012).

The report will be discussed at the Student Assignment Committee tomorrow night, April 22, at 6:30 p.m. in the Board room at 555 Franklin Street.

2013-14 assignment letters update

Monday, March 18 update:  Letter arrived in this afternoon’s mail and we are happy with its contents. Click here for data on the assignment run. 

7:30 p.m. update — mail arrived, but no SFUSD letter today. Monday  . . .

I’ve gotten a number of questions on this so I thought I’d post a quick update — I was told by Educational Placement Center director Darlene Lim that 14,000 placement letters were mailed yesterday as promised. I am hearing that many people have not gotten a letter today — I am waiting for a 9th grade placement letter myself but as of 2:30 p.m. my mail carrier hasn’t arrived. I have a very anxious 8th grader I’m trying to keep occupied!

Usually the district does a press release and press conference with highlights of the run, and that did not occur yesterday as checking and preparing the mailing consumed all of the department’s time. I was told by Ms. Lim that they expect to have highlights ready for release on Monday.

Anyway, so far as I know, letters were mailed on time and people should be hearing very soon. Good luck, everyone!

Student assignment and unintended consequences

Did you know that the district has acknowledged making a mistake in the way it has handled 6th and 9th grade assignments for 2012-13? To catch it, you would have had to be listening very closely last Tuesday evening (June 26) as the Superintendent read his Thoughts for the Evening. Here is an excerpt from Carlos’ prepared remarks on the issue: Continue reading

They’re out! School Assignment Letters 2012

Today’s post is being written by Michelle Parker, President of the 2nd District(SFUSD) PTA. I am out of the country and Michelle graciously agreed to pinch-hit in my absence and report on the outcome of the first round.

P.S.: I am getting some email from a few families who did not receive spots at their attendance area schools but know of families who received spots at those schools, even if they don’t live in the attendance area. The explanation for how this can happen, according to EPC, is the trading cycles algorithm (AKA the swap). Let’s say you submit a list with Schools A, B, and C listed in order of preference. You are assigned to School B. Let’s say I submit a list with Schools B, A, C listed in order of preference, and am assigned to School A. AFTER all seats are filled, the algorithm looks for someone who is willing to trade School A for School B, and another person who is willing to trade School B for School A. It matches us, re-assigning you to your higher choice of School A and me to my higher choice of School B. At that point, attendance area doesn’t come into play because all seats have already been filled.

They’re out! 13,919 school assignment offers were mailed to families last Friday. And, in typical fashion, I saw a line outside the Educational Placement Center (EPC) at  555 Franklin Monday which reached out and around, all the way to the corner of Franklin and McAllister for most of the day- people standing in line to file medical or family hardship appeals, or to submit an ammended school request list.

The official Press Release from SFUSD came out late Monday- a few highlights: The number of overall applications was down. This was as expected due to the State’s eligibility age for Kindergarten moving back from Dec 1 to Nov 1, therefore impacting the number of applicants eligible to begin transitional kindergarten, as well as the predicted decrease in high school enrollment (number of eighth graders entering high school is lower than last year).

There was a slight increase in the percentage of applicants receiving one of their choices, though it is difficult to draw many conclusions from this data. There are a few things I am curious about, some of which we will learn more about as detailed data comes in. This was the first year that elementary schools feeding into a designated middle received a priority assignment. Of the 85% of 6th grade applicants who received one of their choices, how many applied to their feeder school, versus not, and did they receive that school? How many siblings, whose feeder school is different from an older brother/sister’s took advantage of the sibling priority vs. attend their feeder school? On the elementary school side- but still related to the feeder patterns, did people choose their requested elementary schools dependant on the middle school they fed into? Of course the data won’t be able to answer this question, so speculation is all we’ve got. This year the 15 most requested elementary schools were: Clarendon GE, Rooftop, West Portal, Lawton, Grattan, Lilienthal, Alica Fong Yu, Sunset, Miraloma, Jefferson, Feinstein, Sherman, Clarendon JBBP, Alamo, and Argonne. Last year the schools with highest number of first choice requests were Clarendon, Alice Fong Yu, Lilienthal, Alvarado, West Portal, Rooftop, Sherman, Taylor, Buena Vista Horace Mann, Lawton, Miraloma, Monroe, Alamo and Dianne Feinstein. This is not exactly an apples to apples list, since the first is total requests and not just first choice requests like the second.

If you are received a placement offer here is what you need to know: Register at your designated school to secure enrollment by April 13. It is recommended you do this, even if you want another school, should a spot open up. Accepting a placement offer still allows you to choose to seek a higher choice school during the May Placement Period. There is no priority given in any rounds to students who have not registered at any school. If you do NOT register your child at the designated school by April 13, your placement will be cancelled.

The EPC’s webpage describes the process in detail.

Some light weekend reading . . .

At long last, the final report on the first year of implementation of the new student assignment system is out. The Ad Hoc Committee on Student Assignment will discuss the report on Monday evening, but for the wonks among you, here it is ahead of Monday’s meeting — 80+ pages of maps, charts and data to dig into and analyze. Leave me your thoughts in the comments!

Download the report (PDF format) >>>>>>>

Update for anxious parents

I got this inquiry this morning:

I’m a hopefully soon-to-be San Francisco public schools parent but I am greatly dismayed by the lottery process this year and hope you can offer me some answers.

We are currently unassigned a school and waiting for the latest lottery run, which was apparently supposed to happen on Monday. It is now Wednesday and rumors (sf k files) suggest the most recent lottery will not be run until this morning and calls will go out to lucky parents later today. Could you please tell me what the delay is and if there’s anything parents should be doing, ie calling the EPC, going down to the office? 

We are not alone in feeling greatly disheartened by this lengthy and chaotic process. One good family friend is also unassigned, and another is hoping to be moved to a school one block away from their house. I’m sure there are many, many others out there in a similar situation. This lack of news and information from SFUSD about delays is frustrating.

I know there are lots of anxious parents out there, so I’m taking my correspondent’s suggestion and posting my answer to him here:

I spoke to Darlene Lim about the lottery progress on Monday. The process of identifying and verifying open seats is laborious and is taking longer with the new process because there are more schools in “play” — with the old process, families just listed one school as their wait pool choice but under the new process as you know you can list multiple schools. It’s imperative that they be absolutely sure about their counts before starting the run.
 
The good news is that they are identifying a lot of openings and do anticipate significant movement when the run is completed. They had hoped to complete it yesterday and begin calling families yesterday afternoon but I gather the work took longer than anticipated. I know there are rumors of technical glitches on the K files but Darlene did not tell me that they were having any technical problems.
 
Please do not call or go down to EPC today! I know people are worried but EPC is shortstaffed and dealing with public inquiries just slows down the process. And, it won’t help you get a seat you want any quicker. I know it is very frustrating.
 
Anyway, sorry for the stress you are experiencing but as I said, I expect they will start making calls to families today. Good luck.

One thing I should add is that Monday was the last day to submit an amended list before the run, and according to Darlene there were a lot of families who changed their lists. Things look different after the first week in a school — I have definitely heard from families who are happier than they thought in the schools they “settled” for and so are taking schools off their lists in order to avoid being placed anywhere but their top choice school(s). So anyway, processing those amended lists has taken time as well.

Board unanimously approves revised feeder plan

Tonight the Board unanimously approved the feeder plan recommended by the Superintendent.  Up until a day ago I was expecting a dissenting vote or two, but I think in the end the staff’s decision to modify the proposal to be a “tiebreaker” system until 2016-17 was the change that convinced Commissioner Wynns (notably the strongest doubter in her public comments previous to tonight’s vote) to support the plan.

I know that in the end it was the decision to refrain from an initial assignment and instead use a tiebreaker process that helped to convince  me. I heard a lot of the doubts about equity and access from parents who would receive preference into less-chosen schools; the PAC and PPS’s original recommendation to dump the feeder plan altogether was very compelling.  But in considering all of the factors, the unknowns and the overarching policy objectives, I finally came down on the side of the feeders.  Specifically:

  • The new elementary-to-MS feeder patterns will allow us to plan more rationally for MS improvements. That’s why the MS principals unanimously supported the plan, because they knew they would have more stable and robust enrollments at their schools AND because they knew the plan would help them build academic and social support bridges between their schools and the elementary schools that would provide their target enrollments.
  • Choice in school assignment isn’t, by itself, a school improvement strategy.  Our experience with a full choice-based assignment system has had some unintended consequences: schools that aren’t chosen have fewer resources and fewer ways to attract those resources, creating a vicious cycle; and choice creates a strong backlash among those who feel entitled to a nearby school but do not get it because it is competitive citywide.  And even though our previous choice system did allow some families to “discover” previously overlooked schools, it’s clear that over time it also supported starker segregation patterns and disadvantaged vulnerable school communities.  In other words, choice is great if you get one of your choices; not so much if you don’t. And since we are forecasting a coming bulge in middle school enrollment, finding a way to offer everyone a more equitable experience — and still allow people at least some ability to choose where their child will attend school–is becoming more urgent.
  • The “tiebreaker” phasing-in of the feeder plan allows some time for families to kick the tires of proposed schools before they are involuntarily “fed” into them through an initial assignment offer.  I believe schools like Denman, Martin Luther King and Visitacion Valley MS will benefit from families who are willing to take a second or third look if their first choices don’t pan out. One of the benefits we’ve seen with choice over the years is the incredible effect of critical mass — once parents see that families they regard as peers are happy at a particular school, they are much more willing to consider it as an option for their own children.

There was some discussion at last night’s Student Assignment committee and again at tonight’s meeting about whether to change the order of tiebreakers for middle school assignment while they are in effect (2012-13 through 2015-16). The PAC and PPS recommended that the Board move CTIP or some other “equity mechanism” above the feeder patterns as a tiebreaker, which in the end only Commissioner Wynns supported. I can’t speak for other Board members, but the reason I opposed giving CTIP higher priority in MS assignments is that I am not convinced yet that it does what we think it does;  I have concerns that it is simply advantaging a subset of families who happen to live in those zones but don’t otherwise fit the racial and socioeconomic profiles we are hoping to advantage.  I would like to see the effect of the strong CTIP preference on K applicant pools and school composition before I agree to “double-down” for MS enrollment. 

I do recognize that some people will be deeply upset and angered by the Board’s decision tonight. I don’t think the Superintendent and staff have done a good job explaining HOW they are going to improve some of our middle schools;  nor have they acknowledged the areas where we should be doing a better job. They actually haven’t even defined very well what a “quality” middle school is. I plan to continue bringing these and related topics to the Board’s Curriculum Committee to help guide the staff in developing an improvement plan for each of our MS.

Tonight the Board also heard about a little thing called the 2011-12 budget, which was introduced for first reading.  It was almost 10:30 p.m. by the time the budget item came up  (another item ate up more than an hour of the Board’s time before that) so there wasn’t really any discussion. The Board will hold an augmented Budget and Business Services Committee meeting on June 21 where the budget will be discussed in greater detail. 

Middle school plan: pros and cons

Tonight was the Board’s Ad Hoc Committee on Student Assignment meeting to consider the latest iteration of the Superintendent’s proposal for middle school assignment.  The staff presentation was informative, and did a good job of mapping the Board’s original goals for student assignment to the current middle school assignment proposal.

So now, it’s up to the Board. This is a tough one, because in some sense, everyone is right. We’ve heard strong objections from the Parent Advisory Council and Parents for Public Schools, objections that are centered around equity and the feedback from many parents that they would rather choose a school that works for their child than have that school chosen for them.  At the same time, we’ve heard increasingly more logical arguments from staff that there are good systemic reasons to curtail choice and instead work on building up programs that parents all over the City say they want.  Quite honestly, from my perspective it’s a little like trying to put together a puzzle where all the pieces are the same size and shape, but make a very different picture depending on how they are strung together.

It sounds a little simplistic, but I’m thinking the best way to approach this decision is to make a pro and con list to consider.

First, the pros:

  • Predictability.  Some parents have long argued for predictability in school assignments, and predictability was one of the factors I pledged to uphold when I ran for the Board. However, predictability for parents is just one puzzle piece, and the PPS/PAC reports have argued that it is not as high on the list for parents as other priorities for school assignment.  Still, principals and district administrators have made strong arguments in favor of an assignment system that allows them to better plan and tailor their programs for the students who will enroll in them. Tonight, staff pointed out that many of our middle schools are currently receiving students from 40-50 elementary schools – each of them offering different experiences and attracting vastly different students. If they could focus on 10-15 elementary schools, the MS principals say, they could do a better job tailoring their programs and serving students.  From that perspective, it’s no wonder that MS principals voted unanimously to urge the Board to adopt feeder patterns.
  • Equalizing enrollment. I think the boldest statement in tonight’s staff presentation was “with enrollment comes resources.”  The biggest capacity, highest enrollment middle schools are all on the West side of the city. When you have 1,000+ students (Hoover, Giannini, Presidio), you can offer a lot of electives like visual arts, band, language and other extras; you can also offer courses geared specifically for students of different academic prepartion. When you have a few hundred students (Visitacion Valley, Everett, ISA), it’s pretty hard to offer the same breadth of courses.  Equalizing the enrollment of our middle schools will make a big difference for under-enrolled schools’ ability to offer the courses that parents and students say they want.
  • A storm’s a comin’. Based on several different models created by our demographers, we’re looking at a significant increase in middle school enrollment over the next decade (33 percent between 2010 and 2020).  The days when “most people get what they want” in the middle school choice process (excepting the 15 percent or so who don’t) are over. This slide from tonight’s presentation was, in my opinion, the most persuasive on that point. All of the five most requested middle schools are at capacity;  there is no more room at those schools and any excess capacity is going to have to come from schools that are less requested. Whatever plan the district adopts, if the forecasts for excess capacity are accurate, more and more families will find themselves assigned to schools they do not want and did not choose.

What about the cons?

  • Inequities. It’s not even debatable — there are clear inequities between programs at some middle schools compared to others. Some of that is due to lower enrollments at some schools vs. others (see “equalizing enrollments,” above); some school leaders say they are philosophically against providing  programs that prospective parents want (e.g., separate honors tracks).
  • Broken promises. Students in language programs were promised pathways through high school. Can the district really deliver on that promise given the budget situation? Can it promise students both immersion AND electives in middle school?  The district should be honest with families if it is going to require trade-offs (language immersion vs. electives, for example) in middle school.
  • Why is curtailing parent choice the only way to build quality middle schools?  Many parents don’t understand why they have to give up something (having an equal chance to attend a school of choice) in order to help the district build quality middle schools. Why should parents trust that the district will build quality middle schools in every part of the City when that has not happened up till now?
  • Transportation and program placement.  The district says the feeder plan will allow more rational transportation planning and program placement across the district. But students will need those buses/programs starting next year. Why should we trust you that buses or programs will be in place as soon as they are needed?

I’d like to know your sense of the pros and cons of the current proposal – if you support it, what do you think the downsides are? If you are against it, where are the positives in the proposal? Let me know in the comments. 

Feedback on the middle school plan

It’s been an exceptionally long day, and tonight’s meeting was packed with information I haven’t fully processed yet, so these are my preliminary reactions. I will probably update these observations in the next day or so.

Parents for Public Schools and the Parent Advisory Council presented extensive findings and recommendations from their two-month public engagement and outreach project around the district’s plan to implement feeder patterns as a strategy for creating quality programs at every middle school.  Hundreds of parents and staff in neighborhoods across the city attended meetings; notes were taken from each discussion and the transcripts of those notes were analyzed to cull the findings from the meetings.

The overarching recommendation was for the district not to implement the feeder plan, and instead retain the choice system for middle school enrollment, while strengthening the quality at all schools. It’s an oversimplification of the groups’ work to focus just on this recommendation, but it’s definitely the biggest “takeaway” from the evening pending further reflection and more time to digest the 24-page report.

For their part, district staff articulated the various initiatives underway to ensure quality programs at every middle school. The work has focused on the findings of the “Gaining Ground in the Middle Grades” study of high-performing middle schools published by EdSource last year. Still, it’s simply a fact that some middle schools offer more robust programs than others, and that enrollment and parent involvement have a lot to do with the ability to offer a wide range of electives and other programming parents and students want.  According to a draft FAQ on the district’s quality middle schools program:

There is a link between robust enrollment and a school’s ability to provide equitable access to an enriched learning environment. Under-enrolled middle schools have fewer teachers, fewer parents, smaller budgets and therefore less opportunity to make sure all of the students enrolled at the middle school have access to electives, athletics and enrichment programs available to children enrolled in middle schools that are five times as large.

And so staff is continuing to recommend that the district continue with the implementation of feeder patterns, but now says the proposal should be phased in over five years: the feeder pattern would become a tie-breaker after younger siblings but before CTIP in determining assignments. Starting in 2015-16, students entering 6th grade would receive an initial placement offer based on feeder patterns, then have the option to participate in a choice process in later rounds.

The problem with the feeder program is that it is a “push” strategy — at its worst, it pushes families into schools they’d rather not choose in order to enlist their help in building up the program. On the other hand, the “pull” strategy only works if you can somehow build up the program without the kids there in the first place.   Clearly, the hope is that by phasing in the preference, the push will become more of a pull over time.

Of course, one could argue that the choice-based system is also a version of the “push” strategy: it works great if you get one of your choices but not so much if you are pushed, through supply and demand, into a school you didn’t choose. The projections for coming middle school enrollment in the next few years, if they come true, would mean that regardless of the assignment mechanism we use,  more families in coming years will feel pushed into schools they didn’t choose.

The Board’s reaction to all of this was, to my mind, somewhat unclear. Commissioner Wynns and Commissioner Maufas were probably the least equivocal in their comments — Commissioner Wynns pronounced her mind changed on feeder patterns and said she was disinclined to support the staff’s proposal; Commissioner Maufas expressed disappointment with the report’s findings and said she believed it would be short-sighted of the board to abandon its feeder policy because the current choice-based system has been found not to create the outcomes we want for our students (she also reminded us of the many people who came before the board last year and expressed a desire for predictability).  Commissioners Yee and Murase expressed cautious support for the direction outlined in the staff proposal. Commissioner Mendoza and I are both deeply undecided.

I need to spend some time mulling all of this over. After attending one forum and hearing reports from many others, as well as getting an earful from a number of constituents, going into tonight’s meeting I had provisionally decided that perhaps we had rushed into the feeder program without really evaluating its budget and program placement implications.  Now we’ve had a chance to look at those things more deeply, and perhaps feeders are a great idea whose time has not yet come.  In addition, the PAC/PPS findings underscore that parents don’t really feel inclined to take another leap of faith on programs that aren’t yet built.

But there are still the nagging quality and program differences between schools. Now that we’ve acknowledged that some programs are more robust than others, what are we going to do about it? The staff’s answer is that if the bodies (students) are there, the program offerings at all middle schools will expand and become more robust.  Combined with other important steps already underway, like common planning time for all middle school staffs, frequent use of data from our formative assessments to guide and differentiate instruction, and additional professional development for principals and teachers, the staff argues that all schools will be where we want them to be.